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GAIA notifies you when something needs your attention, an email draft is ready, a reminder fired, a background workflow finished. Notifications arrive in real time, and many include action buttons so you can respond without navigating away. There are four types:

AI-Generated Actions

Email drafts, calendar events, and tasks GAIA created on your behalf, with buttons to confirm, edit, or dismiss.

Reminders

Time-based alerts you asked GAIA to set. They fire at the scheduled time and often include follow-up actions like marking a task complete.

Workflow Updates

Status updates when a background workflow finishes or fails.

System Notifications

Account-level updates, like a new integration being connected or a background job completing.
Notifications panel showing unread workflow and reminder notifications

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Channels

GAIA can notify you across multiple channels at once, each toggled independently:
In-app notifications are always on and can’t be turned off, the baseline, so you never miss something important even with other channels disabled.

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Configure your channels

1

Open Notification Settings

Go to Settings > Notifications in the sidebar. Each channel is listed with a toggle.
Notification settings showing Telegram and Discord channel toggles
2

Link external accounts (if needed)

Telegram and Discord toggles only appear after you’ve linked those accounts. If you see “Connect in Linked Accounts to enable,” go to Settings > Linked Accounts first, then come back.
3

Toggle channels on or off

Flip the switch next to any platform. Changes save automatically.
Keep at least one external channel enabled, Telegram or Discord, so you get notified even when you’re not in the GAIA app.

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Mobile push

The GAIA mobile app is in early access, join the waitlist to get it. It uses native push notifications. The first time you open the app, it asks for permission, accept it and your device registers with GAIA’s notification service automatically. Push notifications include sound and badge updates by default. Tapping one takes you directly to what triggered it, a todo, a workflow, or a conversation.
If you denied the permission prompt, turn notifications on manually in your device’s system settings under the GAIA app.
You can register up to 10 devices. To stop notifications on a device, sign out of the GAIA app there, it unregisters automatically.

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Act on notifications

Notifications are interactive. Depending on the source, you’ll see buttons that let you respond directly: Actions that write data, confirming an event, completing a task, run once. The button disables after use to prevent duplicates.
If an action fails, you’ll see an error message. Retry from the relevant page (Todos, Calendar, etc.).

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Keep the noise down

A proactive assistant can generate a lot of notifications. To stay on top of them:
  • Use bulk actions. Select multiple notifications in the panel to mark them read or archive them in one step.
  • Act inline. Use the action buttons instead of digging into the full feature.
  • Archive what you’ve handled. Archived notifications leave the default view but stay accessible later.
Clear your notifications at the end of each day. A clean panel makes it easy to spot what actually needs your attention.