Skip to main content

​
Overview

GAIA connects to your Gmail account so you can handle email through chat. Read your inbox, draft replies, search threads, apply labels, and set up automated triage — without ever switching tabs. Just tell GAIA what you need.

​
Connect Gmail

Before GAIA can work with your email, you need to link your Gmail account.
1

Open Integrations

Navigate to Settings > Integrations from the sidebar. Find Gmail under the Communication category.
2

Connect and authorize

Click Connect, sign in to your Google account, and grant GAIA the requested permissions. You’ll be redirected back automatically once authorized.
3

Start using email in chat

Once connected, GAIA has access to your Gmail tools. No extra setup — just ask for what you need in the chat.
Integrations page — find Gmail under the Communication category to connect your account
For a full walkthrough of the connection process, see the Connecting Integrations guide.

​
What You Can Do

GAIA handles the full range of everyday email tasks through Gmail.

Read and Search

Fetch recent emails, search by sender, date, subject, or keyword. Read full message content and view threads.

Draft and Send

Write new emails, draft replies, forward messages. GAIA saves a draft for you to review before anything sends — unless you say otherwise.

Organize

Create, apply, and remove labels. Trash or restore messages. Manage your drafts list.

Automate

Set up workflows that triage new emails, pull out action items, and draft replies on a schedule.

​
Reading Your Inbox

Ask GAIA to fetch and summarize your email. The more specific you are, the more useful the result. Example prompts:
  • “Show me my latest 5 emails”
  • “Do I have any unread emails from this week?”
  • “Find emails from sarah@acme.com about the Q3 proposal”
  • “Show me the full thread with David about the partnership deal”
  • “What emails have attachments from the last 3 days?”
GAIA uses Gmail search syntax under the hood, so you get the same filtering power as Gmail itself — by sender, date range, labels, read status, attachments, and more.
When fetching full email content, GAIA limits results to 30 messages at a time to keep responses fast. If you need more, ask GAIA to fetch the next page.

​
Drafting and Sending Email

GAIA defaults to a draft-first workflow. When you ask it to write an email, it saves a Gmail draft so you can review before anything leaves your inbox. Example prompts:
  • “Draft a reply to the last email from Mark”
  • “Write an email to team@company.com summarizing today’s standup notes”
  • “Draft a follow-up to the budget thread — ask when the revised numbers will be ready”
  • “Reply to Sarah’s email saying I’ll have the report by Friday”
  • “Forward the latest email from Alex to the #leadership distribution list”
GAIA only sends an email if you explicitly ask it to. Otherwise, it saves a draft. You can review and edit drafts in Gmail before sending.

​
Working with Drafts

You can manage your existing drafts through GAIA too:
  • “Show me my drafts”
  • “What drafts do I have saved?”
  • “Delete the draft I just created”
  • “Update my draft to Sarah — change the meeting time to 3 PM”
  • “Send the draft I just created”

​
Organizing Your Inbox

Keep your inbox clean without opening Gmail. Example prompts:
  • “Create a label called ‘Client Projects’”
  • “Add the ‘Urgent’ label to the last 3 emails from my manager”
  • “Remove the ‘To Review’ label from emails older than a week”
  • “Trash the marketing email from this morning”
  • “Restore the email I just trashed”

​
Searching for Contacts

GAIA can look up contacts from your Google account to help you send emails to the right people. Example prompts:
  • “Find the email address for Jessica Chen”
  • “Look up contacts at acme.com”
  • “Show me my recent contacts”

​
Automated Email Workflows

When you connect Gmail, GAIA sets up two background workflows automatically. You can turn them on or customize them from the Workflows page.

​
Inbox Triage

Checks your inbox every 15 minutes. For each new email, GAIA:
  1. Classifies it as spam, transactional, newsletter, informational, important, or action-required
  2. Skips spam, transactional messages, and newsletters entirely
  3. Pulls out action items and deadlines from important emails
  4. Creates todos for anything that needs follow-up
  5. Sends you a brief summary of what it processed

​
Auto-Draft Replies

Checks your inbox every 30 minutes. GAIA spots emails that need a response — direct questions, explicit requests, meeting invites, introductions — and saves draft replies in Gmail. Newsletters, automated notifications, and threads you’ve already replied to are skipped. Drafts are never sent automatically. You always review and approve before anything goes out.
You can adjust the polling interval or turn these workflows off entirely from the Workflows page. They’re designed to run quietly in the background and only surface what matters.

​
Tips for Better Results

1

Be specific about what you want

“Show my unread emails from this week about the budget” works better than “Check my email.” The more context you give, the fewer back-and-forth messages you need.
2

Name people and topics

“Find the thread with Alex about the API migration” gives GAIA a clear target. Vague requests like “find that email from last week” may return too many results.
3

Tell GAIA when to send vs. draft

If you want an email sent right away, say so: “Send an email to Jordan saying the contract is signed.” Otherwise, GAIA creates a draft for your review.
4

Chain email with other tools

GAIA works across integrations in a single request. “Check my calendar for tomorrow, then email the attendees a summary of the agenda” combines calendar and email in one go.
5

Let workflows handle the routine

Instead of manually checking your inbox every hour, turn on the Inbox Triage workflow and let GAIA surface what matters. Use chat for one-off tasks and targeted searches.
GAIA learns your writing style and sender context over time through its memory system. The more you use email through GAIA, the better its drafts match your voice.