Documentation Index
Fetch the complete documentation index at: https://docs.heygaia.io/llms.txt
Use this file to discover all available pages before exploring further.
Overview
Just tell GAIA what you need to remember and when. No forms, no date pickers, no cron syntax. GAIA schedules it and sends you a notification when the time comes. Reminders work everywhere you talk to GAIA: the web app, mobile app, desktop app, and your connected bots (Discord, Slack, Telegram).How Reminders Work
When you ask GAIA to remind you of something, three things happen:- GAIA reads your request — it pulls out the reminder text, the time, and whether it should repeat.
- A scheduled task is created — stored with a title, message, time, and optional recurrence pattern.
- A notification fires at the right moment — in-app, and as a push notification on mobile.
Create Your First Reminder
Open a chat with GAIA
Go to any conversation in the web, desktop, or mobile app — or message GAIA through a connected bot.
Ask for a reminder in plain language
Just type what you need. GAIA understands relative times, specific times, and recurring schedules.For example:
One-Time Reminders
A one-time reminder fires once, then it’s done. Use these for deadlines, appointments, or anything with a single due date. Example prompts:| What you say | What GAIA schedules |
|---|---|
| ”Remind me to call the dentist in 30 minutes” | 30 minutes from now |
| ”Remind me to buy groceries at 5 PM today” | Today at 5:00 PM |
| ”Remind me to renew my subscription on March 20” | March 20 at the time you send the message |
| ”Remind me in 2 hours to check the oven” | 2 hours from now |
Recurring Reminders
Recurring reminders repeat on a schedule until you cancel them or set a limit. Use these for habits, weekly check-ins, or anything that happens on a regular basis. Example prompts:| What you say | Schedule |
|---|---|
| ”Remind me to stand up and stretch every 2 hours” | Every 2 hours during the day |
| ”Every Monday at 9 AM, remind me to review my weekly goals” | Weekly on Mondays at 9:00 AM |
| ”Remind me to take my medication every day at 8 PM” | Daily at 8:00 PM |
| ”On the first of every month, remind me to pay rent” | Monthly on the 1st |
| ”Every weekday at 6 PM, remind me to wrap up for the day” | Monday through Friday at 6:00 PM |
Recurring reminders automatically expire after 6 months unless you set an end
date. You can extend or cancel them at any time.
Setting Limits on Recurring Reminders
Tell GAIA when to stop:- By count: “Remind me to water the plants every 3 days, 10 times total”
- By date: “Every Tuesday at noon, remind me to submit timesheets until June 30”
Managing Reminders
List Your Reminders
Ask GAIA to show what’s scheduled:Update a Reminder
Change the text or the time of an existing reminder:Pause and Resume
Pause a reminder without deleting it — handy for vacations or breaks:Cancel a Reminder
When you no longer need it:Reminders and Workflows
Reminders and workflows do different things. Here’s how they compare:| Reminders | Workflows | |
|---|---|---|
| Purpose | Nudge you at a specific time | Automate a multi-step process |
| Output | A notification with a title and message | Actions across your connected apps |
| Trigger | Time-based (one-time or recurring) | Time-based, event-based, or manual |
| Complexity | Single message | Multiple steps with logic and integrations |
Timezones
GAIA uses your local timezone by default. When you say “at 3 PM,” it schedules for 3 PM your time — no conversion needed. To set a reminder in a different timezone, just say so:Tips for Better Reminders
- Be specific with the content. “Remind me to email Sarah about the contract renewal” is more useful than “Remind me about Sarah.”
- Use relative times for quick reminders. “In 15 minutes” is faster than looking up the exact time.
- Set recurring reminders for habits. Consistency is easier when you don’t have to remember to remember.
- Review your reminders periodically. Ask GAIA to list your active reminders and clear out any you no longer need.