Overview
Just tell GAIA what you need to remember and when. No forms, no date pickers, no cron syntax. GAIA schedules it and sends you a notification when the time comes. Reminders work everywhere you talk to GAIA: the web app, mobile app, desktop app, and your connected bots (Discord, Slack, Telegram).How Reminders Work
When you ask GAIA to remind you of something, three things happen:- GAIA reads your request — it pulls out the reminder text, the time, and whether it should repeat.
- A scheduled task is created — stored with a title, message, time, and optional recurrence pattern.
- A notification fires at the right moment — in-app, and as a push notification on mobile.
Create Your First Reminder
Open a chat with GAIA
Go to any conversation in the web, desktop, or mobile app — or message GAIA through a connected bot.
Ask for a reminder in plain language
Just type what you need. GAIA understands relative times, specific times, and recurring schedules.For example:
One-Time Reminders
A one-time reminder fires once, then it’s done. Use these for deadlines, appointments, or anything with a single due date. Example prompts:| What you say | What GAIA schedules |
|---|---|
| ”Remind me to call the dentist in 30 minutes” | 30 minutes from now |
| ”Remind me to buy groceries at 5 PM today” | Today at 5:00 PM |
| ”Remind me to renew my subscription on March 20” | March 20 at the time you send the message |
| ”Remind me in 2 hours to check the oven” | 2 hours from now |
Recurring Reminders
Recurring reminders repeat on a schedule until you cancel them or set a limit. Use these for habits, weekly check-ins, or anything that happens on a regular basis. Example prompts:| What you say | Schedule |
|---|---|
| ”Remind me to stand up and stretch every 2 hours” | Every 2 hours during the day |
| ”Every Monday at 9 AM, remind me to review my weekly goals” | Weekly on Mondays at 9:00 AM |
| ”Remind me to take my medication every day at 8 PM” | Daily at 8:00 PM |
| ”On the first of every month, remind me to pay rent” | Monthly on the 1st |
| ”Every weekday at 6 PM, remind me to wrap up for the day” | Monday through Friday at 6:00 PM |
Recurring reminders automatically expire after 6 months unless you set an end
date. You can extend or cancel them at any time.
Setting Limits on Recurring Reminders
Tell GAIA when to stop:- By count: “Remind me to water the plants every 3 days, 10 times total”
- By date: “Every Tuesday at noon, remind me to submit timesheets until June 30”
Managing Reminders
List Your Reminders
Ask GAIA to show what’s scheduled:Update a Reminder
Change the text or the time of an existing reminder:Pause and Resume
Pause a reminder without deleting it — handy for vacations or breaks:Cancel a Reminder
When you no longer need it:Reminders and Workflows
Reminders and workflows do different things. Here’s how they compare:| Reminders | Workflows | |
|---|---|---|
| Purpose | Nudge you at a specific time | Automate a multi-step process |
| Output | A notification with a title and message | Actions across your connected apps |
| Trigger | Time-based (one-time or recurring) | Time-based, event-based, or manual |
| Complexity | Single message | Multiple steps with logic and integrations |
Timezones
GAIA uses your local timezone by default. When you say “at 3 PM,” it schedules for 3 PM your time — no conversion needed. To set a reminder in a different timezone, just say so:Tips for Better Reminders
- Be specific with the content. “Remind me to email Sarah about the contract renewal” is more useful than “Remind me about Sarah.”
- Use relative times for quick reminders. “In 15 minutes” is faster than looking up the exact time.
- Set recurring reminders for habits. Consistency is easier when you don’t have to remember to remember.
- Review your reminders periodically. Ask GAIA to list your active reminders and clear out any you no longer need.