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Overview

GAIA is not a chatbot. When you send a message, GAIA takes real action across your connected apps — checking your calendar, drafting emails, creating tasks, searching the web, and more. The better you ask, the better it delivers. GAIA chat interface

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Types of Requests

GAIA handles four broad categories of requests. Knowing which one you’re making helps you phrase things clearly.

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Questions

Ask GAIA about your data across any connected integration.
  • “What meetings do I have today?”
  • “What’s in my inbox?”
  • “Who was the last person to message me on Slack?”

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Actions

Tell GAIA to do something specific in one of your apps.
  • “Draft a reply to Sarah’s email”
  • “Create a task to review the PR by Friday”
  • “Send a Slack message to #team-eng saying the deploy is done”

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Multi-Step Tasks

Chain multiple actions together in one request. GAIA breaks them down and runs them in sequence.
  • “Check my calendar, find a free slot tomorrow afternoon, and schedule a 30-minute meeting with Alex”
  • “Look at my unread emails, summarize the important ones, and create todos for anything that needs a response”

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Research

Ask GAIA to search the web and pull together what it finds.
  • “Search Hacker News for articles about AI agents”
  • “Find the latest pricing for Notion’s team plan”

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Be Specific

Specificity is the biggest difference between a good result and a follow-up question. Compare:
VagueSpecific
”Send a message""Send a Slack message to #team-eng saying the deploy is done"
"Check my email""Find unread emails from Sarah in the last 24 hours"
"Make a task""Create a high-priority task called ‘Review Q2 budget’ due next Monday”
When you include details like channel names, contact names, dates, and priority levels, GAIA acts immediately instead of asking follow-up questions.
Not sure what details to include? Start with who, what, and when. “Send Alex a Slack message about the Friday standup” covers all three.

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Follow-Up Actions

After each response, GAIA shows follow-up actions as clickable buttons below the message. These are based on what just happened — if GAIA summarized your emails, it might suggest “Reply to the most urgent one” or “Create tasks from these emails.” Click any suggestion to load it into your message input. Send it as-is or edit it first.
Follow-up suggestions change with every response because they’re based on the current conversation context.

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Memory Across Conversations

GAIA remembers important context from past conversations. Things like:
  • Contact details and name-to-ID mappings (e.g., “Sarah” maps to sarah@company.com)
  • Your preferences for formatting, communication style, and tool usage
  • Workflows and procedures that have worked before
You do not need to repeat yourself. If you told GAIA last week that “Sarah” means Sarah Chen from engineering, it remembers that going forward.

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Pinning Messages

Found a response you want to come back to? Pin it. Hover over any message and click the pin icon. Pinned messages stay highlighted in your conversation so you can scroll back to them quickly.

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Workflow Suggestions

If you find yourself sending the same request regularly, ask GAIA to turn it into a reusable workflow.
  • “Turn this into a daily workflow”
  • “Save this as a workflow I can run every Monday morning”
GAIA creates a workflow you can trigger on demand or schedule to run automatically. See Publishing Workflows for how to share workflows with the community.

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The Chat Interface

A few things worth knowing about how the interface works:
  • Conversation history — The sidebar shows your recent conversations. Click any conversation to pick up where you left off.
  • Suggestion cards — When you start a new conversation, GAIA shows featured workflow suggestions from the community. Click “Try” on any card to run it instantly, or shuffle for new ideas.
  • File attachments — Drag and drop files into the chat or use the attachment button in the composer to share documents and images with GAIA.
GAIA chat conversation showing a response with follow-up action suggestions
Starting a new conversation keeps things clean. GAIA carries over your memories, but a fresh thread helps it focus on your current task without noise from earlier messages.